How to Choose the Right Data Room Software

Data room software is a great option for sharing sensitive documents online. It allows businesses to control all document-related activities from one central location and protects data with the most comprehensive security options. It provides features that file sharing services do not have, like a tool to black out certain areas of documents, ensuring that personal information is kept private.

Virtual data rooms can be a useful instrument for due diligence or to speed up mergers and acquisitions. Users who are used to physical data rooms and other ways of managing data will need to learn the new system. However there are some important elements to take into consideration when making a decision.

User onboarding

To get the most value from your VDR it is more than just tutorials and documentation. The best virtual deal rooms will offer the complete set of training and support materials to help you start including webinars as well as video tours of their systems.


Security is an essential aspect for every business and is especially important when it comes to the use of a VDR. Make sure to choose a vendor that has security certifications, like ISO 27001, SOC 1/2/3, GDPR and HIPAA. You should also look for extra security features like two-factor verification as well as the capability to set a time duration to download or view documents. You should be able to monitor activity on your VDR using audit reports that are detailed.