Choosing the Right Board Document Management Solution

Boards employ a variety tools to prepare meetings, including emailing documents and using file-sharing websites. While these tools are often useful for organising and sharing materials however they lack the flexibility or security needed to meet the requirements of boards. A proper board document solution can improve the efficiency of meetings and cut down on administrative overhead. Look for a solution that is based on the requirements of both your board members as well as your administrators.

For instance, if the main issue is separating agenda items and the board book, think about solutions that let directors create their own agenda templates or use a drag-and-drop tool. If the primary concern is making sure that directors have access to all the required information prior to and during the meeting, look for a solution that has an entire library of board documents and allows secure sharing with external stakeholders (such as auditors and legal).

The best boards make use of technology to support collaboration and streamline meeting processes. Initially, the solutions were designed to convert meeting materials printed on paper into digital formats. In recent years, boards portals have become an integrated software platform that has advanced capabilities that allow for efficient governance and meetings. Choose a software provider with a cloud-first engineering approach and a track record of working with international clients to maximize the return on investment. Request prospective companies to show how they can protect your confidential data and provide 24/7 support for you and your team. During the process of evaluation, ask how your potential board software is designed to grow to meet your needs as you a knockout post expand your business and your user base.