A data room is a safe space to share confidential information. It comes with a variety of features, including an engine for searching, document analysis and categorization, a drag and drop upload as well as file tagging, text-search features, and the ability to save or print documents. It also permits secure access to user permissions that are granular including security watermarking, fence view and single sign-on. The system has a number of integrations, as well as an intuitive user interface that is easy for users to navigate.
When selecting a data room ensure that it offers sufficient storage capacity for your needs and the right quantity of features for the task you’re working on. Many images, technical drawings or spreadsheets may require more storage space. The ideal data room provides custom storage plans that can be easily scaled when your needs change. It should also give you the option to zip download and export files for future use.
A data room should have advanced security and management tools to aid investment banks in closing deals faster, as routine tasks can be made easier and communication flows smoothly. It should also be able provide reports on the activities within a workspace. For example, which documents were seen by clients and what comments they left. These reports are a crucial instrument to close sales and ensure compliance. They can be produced in different formats and easily incorporated into presentations or meetings.