There are some guidelines you can employ to ensure that your meeting runs smoothly and efficiently, regardless of whether it’s an in-person meeting in your boardroom, or a meeting remotely from your couch.
Timeliness, preparation and beginning promptly are great ways to start. Be sure that board members have all the materials they need prior to the meeting. Having clear, well-written agendas and dispersing them prior to the meeting can help keep the discussion focused on the key points that need to be addressed.
Do not waste time reading reports. Long reports can quickly drown the board’s conversation. Discuss committee and leadership reports only when you require them to make decisions or supervise the board. The rest can be discussed through email or smaller meetings.
Limit the discussion of the product’s features and roadmaps. A company’s direction shouldn’t be dictated by what the CEO thinks the market wants. If you have to talk about products, consider the reasons you’re taking certain paths. This will keep you on the right track and avoid the “Enron” effect, where an individual was too detached to be aware of the problems getting worse beneath the surface.
Schedule candor breaks These brief moments of silence are designed to allow board members to talk about issues that they are hesitant to discuss with their colleagues. These breaks are usually needed to ensure that all views are heard and they feel comfortable speaking out.